As events return and venues and attractions begin to reopen, event planners and venue operators need to be able to adapt their operations on the fly. Team members need to be briefed on where they need to be and when. 

Comprehensive run sheets / production schedules / call sheets / running orders are key to ensuring smooth operations - whatever you might call them! The unknowns that come with operating in the changed post-pandemic environment mean you need the ability to easily update and communicate changes to your schedules.

When your venue reopens, operations will become more complex. You'll be following stricter safety precautions and you'll need a fully auditable log of your team's activities to satisfy regulatory authorities and governing bodies. 

Your event day run sheets exist to make life easier. Easier to follow plans, easier to change plans, and easier to communicate changes. Now more than ever, your site needs to be run in an efficient yet flexible manner. Three things should be the focus:

• Clarity
• Collaboration
• Accuracy

Each run sheet should show clear daily schedules for your venue or event. To show what actions are being performed where, when and by whom.

The more collaborative your team is, the better you'll be able to manage an event day that is undoubtedly going to be more pressured. Teams should add their own items, assign items to specific locations or users, add timing dependencies, and send automatic updates in case of delay - with live schedules available on any device.

Summary

We all want our events to be executed smoothly, and in this time the need for accountability has moved to the forefront of operations. When run sheets work as a clear, collaborative and up-to-date tool, this becomes a lot easier.

WeTrack brings your run sheets online, letting you make quick updates and instantly informing your workforce of changes. Learn more about our run sheets for events or venues here.

View our full guide to re-opening your venue, event or attraction during COVID-19 here.